Trade Instrument: Open Account (O/A)
- 1. Certificate of Eligibility issued by the National Food Authority (NFA)
- 2. Manager's Check (and its photocopy) for Bank charges.
Note: Only Manager's Checks or cashier's checks issued by a reputable commercial/universal bank are acceptable for payment. The importer may also opt for the debit account or over-the-counter payment for the bank charges)
- 3. PASS 5 (Payment Application Secure System 5) documents for payment of customs duties: Duly accomplished PASS 5 Enrollment form; Customs Client Number (CCN) issued by BOC and Authority to Debit Account (One-time submission).
- 4. Copy of Single Administrative Document (SAD) generated from E2M System terminal of the importer/broker.
- 5. Shipping documents:
- Original commercial invoice signed by the supplier. It should indicate the DA/DP mode of payment for the importation, complete description of rice to be imported, FOB price per metric ton (should be at least equal to the benchmark price provided and evaluated by NFA) port of discharge, validity offer, etc.
- Negotiable copy Bill of Lading
- 6. Filled-up form of Record of Good Imported (RGI) (Form Provided - Form No. 01)
- 7. Duly accepted/signed Bank Draft
- 8. Accomplished TOD signature card of the authorized signatory and/or authorized representative (for importation purposes) duly authenticated by the LBP officer/staff. (Form provided - Form No. 02) Authorized signatory should present at least two (2) valid IDs.
- 9. Sworn Attestation as required by LANDBANK. (Form provided - Form No. 03) - one-time submission
For Farmer's Organizations:
- 1. Presentation of the original and submission of certified true copy of the certificate of registration with the CDA. Authenticated by the authorized LBP officer/staff.
- 2. Presentation of the original and submission of certified tru copy of the Articles of Cooperation and By-Laws authenticated by LBP officer/staff.
- 3. Original copy of the Board Resolution stating therein the authorized signatory in the use of other financial instruments, such as DA or DP, with LANDBANK fo the 2014 NFA rice imprtation program of the government.
- 4. Latest audited Financial Statement, optional.
For Corporation and Partnership:
- 1. Presentation of the original and submission of the certified true copy of the certificate of registration with the SEC authenticated by the LBP officer/staff.
- 2. Presentation of the original and submission of certified tru copy of the Articles of Incorporation and By-Laws authenticated by LBP officer/staff.
- 3. Original copy of teh Board resolution stating therein the authorized signatory in the use of other financial instruments, such as DA or Dp, with LANDBANK for the 2014 NFA rice importation program of the government.
- 4. Latest audited Financial Statement, optional
For Single and Proprietorship:
- 1. Presentation of the original and submission of certified true copy of the certification of the updated DTI Registration authenticated by the LBP officer/staff.
The application process of interested applicant-importer for import allocation under the 2014 MAV-CSQ Rice Importation program is done through the ff:
- Pre-qualification process through a checklist of requirements such as their Legal, Technical and Financial documents submitted. Their financial capability is also being determined/computed.
- Post-qualification process is being done by the agency’s Internal Audit Department. All submitted documents are validated.
- If the applicant-importer is declared by the Internal Audit Department as eligible, a Certificate of Eligibility (COE) shall be issued. The COE shall be presented to Land Bank of the Philippines (LBP) of the applicant-importer to pay the advance Customs Duty as basis of the first-come first-serve scheme import allocation scheme until the approved quantity shall be exhausted.
- Once they have paid the advance Customs Duty with LBP having acquired an import quota, the importer-applicant can now proceed with their importation/shipment. The issuance of Import Permit is on a per Bill of Lading basis.
2014 MAV-CSQ General Guidelinbes Rice Importation Program
- 1. Applicant-Importer submits Letter of Intent (LOI) together with all documentary requirements per 2014 MAV-CSQ General Guideline:
- LOI (Prescribed Format)
- Legal Documents - Include additional requirements per guidelines (when applicable)
- Technical Documents
- Financial Documents
- 2. GMOD pre-evaluates documents submitted by the applicant-importe per Checklist and compute the Networth and total cost of importation as basis in determining their Financial capacity and the Tentative Advance Customs Duty.
- 3. If documents are complete, GMOD advises the applicant-importer to pay the non refundable fee of Php 20,000 to NFA-Cashier.
- 4. GMOD endorses applicant-importer's LOI and other requirements to IASD for validation purposes.
- 5. IASD conducts Post-Qualification Process or validation od documents submitted.
- 6. If found inelligible, NFA issues Notice of Disqualification about applicant's deficiencies. If elligible, GMDO prepares, recommends Certificate of Elligibility (COE).
- 7. NFA issues COE and informs Land Bank on the eligibility and the computed Tentative Advance Customs Duty to be paid by the applicant-importer.
- 8. Applicant-importer proceeds to LBP to pay the Advance Customs Duty/Tariff based on the volume specified and amount computed and stated in the Cert. of Eligibility, subject to the requirements of LBP.
- 9. LBP reports to NFA the time and date of payment by the applicant-importer as basis of the first come-first served scheme.
- 10. Importer opens their preferred negotiating documents in favor of their supplier such as L/C, DP, DA, T/T, Direct remittance with LBP.
- 11. The eligible importer, within seven (7) days from payment with LBP of the advance customs duty/tariff shall notify NFA in writing of the following:
a.) volume and variety per arrival
b. schedule of arrivals
c. cargo type
d. name of disport
- 12. Eligible importers undertake their importation process.
- 12. Importer submits original copies of of the following negotiating/shipping documents to GMOD for the issuance of Import Permit (IP) not later than seven (7) days before the date of arrival:
- Original Bill of Lading
- Original Copy of Commercial Invoice
- Certificate of Origin
- Certificate of Fumigation
- Packing List
- Phytosanitary Certificate
- Arrival Notice
- Certificate of Weight and Inspection of the Quality and Weight of Rice and the Condition of Bags
- Inspection of Certificate as to the Condition of the Vessel
- LBP issued proof of payment to suppliers and stamped documents
- 13. If submitted documents are incomplete, NFA holds the issuance of Import Permit until all negotiating/shipping documents are completely submitted. If submitted documents are complete, NFA issues Import Permit on a per B/L basis.
- 14. NFA provides Import Permit to BOC LBP cc: DA, and OP.
- 15. Importer or the importer's authorized representative shall submit to NFA-CO thru Grains Marketing Operations Department within one (1) week from arrival of each shipment, certified true copies of the following post-importation documents.
- Processed Single Administrative Document (SAD)
- Assessment Notice/Automated Systems of Customs Data (ASYCUDA)
- BOC Clearances
- Proof of Payment/Official Receipt of tariff/duties, arrastre, wharfage and other related fees of each shipment.
- Disport Surveyor Report
- Destination of Rice Imports
- Notice of Arrival by Shipping Lines
- Original copies of negotiating/shipping documents
- 16. If there's need for balance import quota, Importer applies fro Import Permit for their balance import allocation until allocation is exhausted. For documentary requirements to be submitted, please refer to number 12.
- 17. NFA issues Certificate of Completion to Importer.
- 18. Failure to complete the arrival of allocation shall mean the importer's disqualification to participate in the succeeding year's rice importation program. The disqualification may, however, be lifted upon submission of the required report.
This importation process/procedure is only applicable for 2014 MAV-CSQ Rice Importation Program. The acceptance of application is up to July 31, 2014 only while the arrival of all shipments shall be until December 31, 2014
In case there will be another importation program that the agency shall implement, a corresponding set of guidelines shall cover this program.
- The pre-evaluation process is done right-away upon submission of documentary requirements of the prospective applicant. In case there will be lacking documents or financially incapable, their application shall not be accepted and be returned to the applicant.
- On the lead time for Post-qualification process, this depends on the compliance of agencies that the Audit department may validate the authenticity of the documents being submitted.
- The Import permit process is done in one (1) day provided that all requirements per Guidelines in complete. The approved issuance of import permit is done for maximum of two (2) days.
Particulars and Basis of Computation of Cover and Bank Charges
- 1. Basis Amount : Amount of Importation x Selling Rate = Php equivalent
- 2. Cover: 100% Php equivalent of the Amount of Importation
- 3. Bank Commission: 1/4 of 1% of Basis Amount
- 4. Documentary Stamps: P0.30 per Php 200.00 of the Php equivalent of the LC Amount
- 5. SWIFT Cost: Php 500.00
- 6. PAS 5 Enrollment fee (One-time): Php 60.00
- 7. Transmittal Fee: Php 250.00
- 8. Total: (Total of items 1,2,3,4,5,6 & 7)
Note: Payment of duties to be debited from the importer's account enrolled under PASS 5; while payment of bank charges shall be through manager's or cashier's checks, or debit from importers account with LBP, or over-the-counter.
- Application fee is Php20,000.00 per applicant-importer.
- Import Permit is Php2,000.00 on a per B/L basis.